• Protect your Financial Aid – Don’t lose it! 

    Federal regulations require educational institutions to review the academic progress of all students applying for student financial assistance.  Satisfactory Academic Progress (SAP) must be maintained in order to receive aid.  A student’s academic process is evaluated after each long semester and summer term with the following standards as mandated by the federal regulations:

    • Qualitative (Grades and Cumulative Grade Point Average)
    • Quantitative (Maximum Time Frame for completion)
    This review will include all periods of the student’s enrollment, even those for which the student did not receive financial aid.  Students are expected to be continuously aware of their grades.

    Retention Case Managers are available to assist you with developing an education plan to help you stay on target with your college goals as you make your way out of financial aid warning/suspension. They assist students by discussing your individual situation and going over strategies and resources that will be particularly helpful for you while you progress through college. In addition, they can also help you find resources to address financial hardships, family issues, physical/mental health issues, and other personal challenges.

    Please visit the Retention Services Office (RSO) on either the East Campus (Harvin Center Room 208) or at the West Campus (HS2.242). They can also be reached by phone to schedule an appointment. Contact the East Campus office at either 698-1971 or 361-698-1285 and the West Campus office at 361-698-1861.

    Below you will find DMC’s academic progress policy:

    DMC Satisfactory Academic Progress (SAP) Policy  

    Del Mar College has adopted the following Satisfactory Academic Progress Policy (be advised these standards apply to all financial aid programs unless the terms of a particular program indicate otherwise):

    Federal/State Regulations require students to be making Satisfactory Academic Progress at the time they receive financial assistance.  All financial aid recipients must be enrolled in a program of study leading to an Associate's degree or a certificate program. All course work attempted at Del Mar College will be evaluated, regardless of whether the student previously received assistance. All transfer course work, accepted for credit, will be counted towards the maximum time frame.

    A student's academic progress is evaluated after each long semester and at the end of the summer session. The evaluation includes all coursework attempted for the semester/sessions (withdrawals, incompletes and “R” grades will be included in determining the total number of hours for which the student enrolled). It also includes all periods of the student's enrollment, even those for which the student did not receive financial aid. (Rapid Track semesters, mini-semesters and May-mesters will be included in the semester in which they began.)

    The Progress Standards required are shown below:  

    • Must successfully** complete the number of hours/credits stated below:
      • Students enrolled for a full-time course load, 12 hours or more, will be required to pass a minimum of nine (9) semesters hours of the courses enrolled.
      • Students enrolled for three-quarter time, 9 to 11 hours, will be required to pass a minimum of six (6) semesters hours of the courses enrolled.
      • Students enrolled for half-time, 6 to 8 hours (during the next enrollment period), will be required to pass six (6) hours of the courses enrolled.
      • Students who enroll for less than 6 hours must complete all hours attempted.
    • Must have a 2.0 or better GPA on the minimum numbers of hours required to pass (above).
    • Must maintain an overall 2.0 GPA at the end of the fourth semester, including Summer Terms.
    • Must complete a certificate/degree program within the maximum time frame of 150% of the published length of the educational program your current major.   For example, if a student is pursuing a program (certificate/associate degree) requiring 64 credit hours, no financial consideration would be available after completing 96 credit hours, even if the student has not yet earned the certificate/associate degree and meets all other satisfactory academic progress standards. (64 X 150%=96)

    **Successful completion means a student has received a minimum grade of D.  Grades of F, IP (in progress), W (withdrew) are not considered a completed courses.**    

    Good Standing  

    • Students who meet the above requirements are considered to be in good standing for financial aid purposes.


    Financial Aid Warning  

    • Financial aid warning is a caution that the student is jeopardizing future eligibility but can still receive financial aid.
    • The first time the minimum standard is not met, the student will be placed on a financial aid warning.

    Financial Aid Suspension  

    • Financial aid suspension is a cancellation/denial of awards or disbursements of financial aid.
    • The second time the minimum standard is not achieved; the student will be placed on financial aid suspension.
    • Students placed on academic suspension by the Registrar’s Office will automatically be placed on financial aid suspension. This financial aid status will continue should the student be granted permission to enroll after an academic suspension appeal. Students under this status must meet the Financial Aid Satisfactory Academic Progress standards in order to get back on financial aid.
    • Students placed on enforced scholastic suspension the last time they were enrolled will be on financial aid suspension.
    • Any student exceeding the maximum time frame of 150% of the program will be placed on financial aid suspension.
    • A cumulative 2.0 GPA must still be maintained for students who have attended four semesters, including Summer Terms.

    Regaining Eligibility  

    A student may regain eligibility for financial aid by:

    •  Paying for expenses related to enrollment from personal resources until the student has satisfied the minimum Standards of Academic Progress (SAP).
    • Students placed on financial aid suspension while enrolled for six (6) or more hours must enroll for six (6) or more hours and meet the minimum requirements as stated above. 
    • Students placed on financial aid suspension while enrolled less than six (6) hours may enroll for less than six (6) hours and complete all hours with a 2.0 or better to remove the financial aid suspension status; however, their status will only improve to financial aid warning. 
    •  Students who had extenuating circumstances for not maintaining SAP, may appeal the suspension status by filing a written appeal with Financial Aid Services within two weeks of the notification of suspension. The time frame for filing an appeal will be strictly enforced.
    • The student automatically waives their right to appeal if they fail to submit documentation within the two week time period, as stated above and must regain eligibility without financial assistance (maximum time frame cannot regain eligibility).
    • TEXAS grants and TEOG awards cannot be appealed.

    Financial Aid Suspension Appeal Process:  

    Federal regulations provide for hardship waivers based on the death of a relative, personal injury, illness (self and family) or other extenuating circumstances that prevent the student from making progress.

    Students must complete a Financial Aid Appeal Form and a narrative as to the circumstance(s) that prevented SAP and attach supporting documentation such as:

    • Death Certificate
    • Letter from a doctor on official letterhead
    • Police records or court documents
    • Other verifiable documents that support the student's claim.

    In addition, students must also provide a statement indicating what provisions have been made to ensure the circumstance(s), if any, will not reoccur or interfere with future academic progress.

    Financial Aid Services will notify the student of the findings and recommendations of the student's financial aid appeal. Students whose appeal has been granted  will be placed on financial aid probation, with specific conditions that must be met.

    During the Appeals Process, the student must be prepared to pay for expenses such as tuition, fees, books and supplies and/or other educational related expenses from personal resources.

    Additional Information:  

    • There is a limit of 30 semester hours of developmental course work that may be eligible for financial aid. Any developmental hours beyond this 30 hour limit will not be eligible for financial aid consideration. All developmental course work will be counted toward the maximum time frame. 
    • All repeated course work will count toward the maximum time frame. 
    • Transfer work: All transfer work, accepted for credit, will be counted towards the maximum time frame. Students will be required to have an appropriate advisor evaluate the transfer hours and certify on the DMC Transfer Credit Evaluation Form (TRCR), the number of transfer hours applicable towards their current educational objective. A signed degree plan must also be submitted along with the TRCR. Financial Aid Services will adjust the total attempted semester hours accordingly. 
    • Transient students (students attending for the Summer Term only) are not eligible to receive any financial aid from Del Mar College. 


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  • Did You Know?

    Serving Hispanic Students
    According to the Hispanic Outlook in Higher Education, Del Mar College consistently ranks among the top fifty community colleges in the nation granting Associate degrees to Hispanic students.